Choosing the best telephone entry system for HOA community can be challenging 

Hi, my name is Rod Lima. I’m a security consultant for Nexlar Security, and we specialize in access control and telephone entry system for HOA. We have done many telephone entry systems for HOA and access control solutions for many communities around Texas. Our headquarter is located in Houston, TX, and we serve communities nationwide. This simple telephone entry system guide will explain details to consider when selecting the best entry system for your homeowner association community. We always recommend a telephone entry system for HOA with visitor management to help minimize the risk of tail-gate and damage to the gate by people trying to enter the community. The right telephone entry system for HOA can increase the value of your property and minimize the expenses of your neighborhood. The best access control solution with a telephone system can help your community save thousands. A simple cloud-based telephone entry system and access control system designed for gated communities and HOAs can help your community minimize liability by ensuring your gates are always closed and no unauthorized users have access codes.
Usually, in most neighborhoods dealing with access control, we see a lack of control of who manages the information and management of the access control systems, telephone entry system for HOA, and gates.

Many HOAs have multiple security guards, which are not very practical for access control and a considerable cost for the community.

Usually, in most neighborhoods dealing with access control, we noticed a big disconnect between property managers, board members, and gate companies.
Property managers and gate contractors charge HOA gated communities anywhere from $25-$100 to add and delete new residents. When a gate company or management company is fired, usually the board member of the neighborhood community has a tough time trying to attain the correct information and how to use the system.

Many HOAs have multiple security guards, which are not very practical for access control and a considerable cost for the community.
We have helped many communities, and we are ready to help and serve you. We focus on streamlining the process and saving you money.

For example, we helped a company save over $1 million per year by implementing an access control system with visitor management and a telephone entry system.
This business had 14 security guards operating 24/7 at seven entry gates. We streamlined their process with our cloud-based telephone entry system and control technology Alfred360, reducing the number of security guards to 2 and empowering them to have full control over who enters and exits the property. Alfred360 improved the efficiency and productivity of the gated entry and made it more secure.

What are the most important things to consider when deciding on the best telephone entry system for HOA and access control for your community:

1. Budget
2. Functionality
3. Easy to use
4. Features
5. Visitor Management
6. Usability
7. Who will manage the telephone entry system
8. Communication
9. Support
10. Maintaining Database
11. Adding and Deleting users

What is the cost of a telephone entry system for HOA?

Telephone entry systems cost between $1000-$7000 depending on features, technology, and the number of users. For most new telephone entry systems, you will have to pay for the communication ( Landline, internet or GSM) and cloud service, costing anywhere from $29 – $1000 per month depending on the size and features required.
The first step is choosing the budget for the system.
What is your budget? What is the size of the community and style?
Which system will increase the value of the property?
Consider the best investment for the community and not just a simple solution that is cheap and not as effective or friendly.

What are the best functionalities of telephone entry system for HOA Community?

It is essential to select a telephone entry system for your community that is easy to use, contains useful features for residents/visitors, and will streamline your entry gate systems. The gates are an extension of your house, and the best system will allow you to fully control who goes in and out of your entry gates. The best functionalities of your telephone entry system for HOA will be visitor management, ability to integrate with access control, compatibility with multiple credentials, clod based, integration with cameras, and the ability to record all data secure in the cloud. 

How to add and delete users on your telephone entry system for HOA?



Adding and deleting users on your telephone entry system should be an easy task. Most existing older telephone entry systems such a linear, Liftmaster you must go in the computer the software is hosted and go into the software that manages the telephone entry system for your HOA. You will add the user, map credential and make sure the system syncs with the telephone entry system in the software.
On Alfred360 Cloud base telephone entry system for HOA and apartment complex is much simpler. From any pc or smart cellphone using our website. You will go into your account, click on add user, complete the fields, and the system will automatically sync with the telephone entry system in your community.

What are the benefits of visitor management for your gated community?



Visitor Management and reporting  A telephone entry system for HOA with good reporting and visitor management will empower you to help your community know when and where someone enters and leaves your property. This feature will prevent tail-gates, over-billing by contractors, and a full view of everyone who has entered the community. Visitor management can replace security guards from constantly checking visitors.
Alfred360 visitor management can recognize visitor license plates and easily access the community.

How does the telephone entry system for HOA work?



Many systems still utilize old technology that is soon be terminated. Many systems still use land or 3G communication. Selecting how the system communicates can be very important to ensure you are making the correct investment.
The system uses the communication method to synch the database and to allow visitor access. When visitors arrive, visitors use telephone entry to dial residents. When residents receive the call and answer, they can press or * phone keypad to allow the visitor to access the gate.
Also, newer systems can communicate via the internet and GSM with visitor management features and text messaging. A cloud-based telephone entry system for HOA can allow the resident to register visitors and allow the visitor to enter the gate using QR codes, license plates, and pin codes to have access to the gated community.
System management, Support, Adding and deleting new users.
Managing this system can be a daunting task for a community and property manager that does not maintain a good operating procedure or keep changing gate companies. From experience, many Homeowner associations don’t have one person to oversee the installation. When that person leaves, HOA members have to scramble to attain the information on how to access their system. Usually, the property manager manages the database and charges the homeowner every time they add or delete residents from the database. We always recommend that the Homeowners association select a system that they are comfortable making the changes themselves. Having a good start operation procedure for the telephone entry system for HOA and access control management can save thousands of homeowner associations. Most telephone entry system manufacturers are designed to support the gate or access control company, not the homeowner. Alfred360 white glove solution was designed to save homeowners’ association and put the power of the technology in the hands of the HOA members.

Access telephone entry system for HOA database

Accessing your telephone entry system database will depend on your system. For most legacy systems, you will have software installed on your pc that host your database. For example, linear software accessbase2000 and Doorking, you will have to log into your pc, open the software and find the export button usually under the file top menu.

On Alfred360, from any pc or smartphone, visit our log into our site and press export database. It is that simple.

Telephone Entry System recommendation for HOA and Gated Communities

Budget-Friendly Telephone Entry System

For Low budget and entry gates at communities with no space for a telephone entry system, we developed Alfred virtual system that costs around $1000 for the installation – Call us at 281-407-0768 for details. This innovative system is entirely virtual. Visitors can get easy access using their cellphone by visiting our website or using the QR code provided at the gate.- Visitors are pre-registered into our cloud-based solution. We use the same encryption as the bank, and both the visitor and community information is secure. The system also includes access control with remotes, card reader, toll tags, and license plate recognition for neighborhood access control.
This innovative solution replaces the telephone entry system, streamlines gate access and visitor management. The system is easy to manage and is completely wireless, making it very affordable.

Mid Size to Large Gated Community Turnkey Cellular Telephone Entry System for HOA With Access Control

Innovative White Glove Solution turn Key Access control, visitor management, and telephone entry system. The most completed telephone entry and access control solution for your community
This wireless solution allows the telephone entry system for HOA and access control to be integrated with GSM, 4G , 5G, and Wi-Fi giving you the most flexibility. The Alfred telephone entry system and access control for HOA includes a lifetime warranty, cloud-based management, free lifetime support, labor, and parts warranty and maintenance.
Alfred360 gives you the power to access your community with your license plate, toll tag, remotes, cards, and windshield tags.
You can register visitors at a pre-determined time they are authorized to enter your entry gate. The visitor will receive a text with all details.
When visitors access your property using their license plate or pin code, you will receive a text message letting you know your visitor has arrived.
The system is backward compatible and will work with most existing remotes and card readers. Any gate or door is easily integrated with Alfred’s telephone and access control system.
You can view, add, delete all data from a friendly user interface
Reports show your license plate and time of entry and exit.
The system can be managed by virtual security guards and completely replace physical security guards saving your property thousands. 
Watch all unique features at


Telephone Entry System for HOA and Gated communities that are easy to install


Telephone Entry System with facial recognition Cameras and QR code for visitor management and Phone app

Another great system for your HOA is the AKuvox. The Akuvox telephone entry system for HOA offers excellent technology and affordable prices. Akuvox is a great telephone entry system for small communities looking to upgrade their old call box. This callbox is easy to use and install. Call us for more details.
Watch the video for more details on Akuvix


Akuvox Door phone you can control who comes into your building with the ability to open the door using your smartphone. Increase security on the commercial and residential buildings by visual and audio monitoring. for more detail, visit –
Simple telephone entry system for small communities up to 8 users
The AES Smart Intercom Wi-Fi, Ethernet or 4G Modem is easy to use and designed to be easy and functional. You can have a maximum of 8 users. Users can open the gate from a phone app or press number 9 on their phone keypad when a call is received from the AES telephone entry system.
Advanced Electronic Solutions LLC PRAE-4GUS-ABK-MON1 1 button Video Intercom + Monitor